Submitting police check "invites" with the updated check purpose fields

We've had to make some changes to the information we collect for the 'check purpose'. These changes are minor, however they will impact various areas of the portal. Here's how these changes will look in your portal.

This page will cover...

1. Submitting "invite" checks
2. Submitting "batch invite" checks
3. Submitting "invites" using our 'invitation link' feature
4. Changes to the application form

Submitting "invite" checks

If you use our "single invite" method, there will be some changes to the information we collect. 

• If you select the 'standard' check type, you will also need to select a 'check category'. The options will be: 
  • Employment, for paid employment or paid contract work
  • Licence, for licence applications or accreditation
  • Other (Position of Trust / Probity), for any other purpose where the applicant needs to represent themselves as a fit and proper person, e.g. Board Members, Home Stay Hosts, etc. 
    

• You will then have the option to pre-fill the applicant's check purpose, however, these fields have slightly changed
  • Firstly, you will no longer be required to indicate the applicant's level of contact with vulnerable groups. The police checking services have removed this requirement as it is no longer relevant when assessing which information is released on a police check certificate. 
  • Secondly, the "role" and "place of work" requirements have been separated into two fields. You can choose to pre-fill only one of these fields, both of these fields or neither field. 

• You will notice that the check purpose labels will change depending on the check type and category selected. These dynamic labels will help ensure we are collecting the right information for each application
  
  
  • Standard Employment check purpose labels:
    
    
    
  • Standard Licence check purpose labels:
    
    
    
  • Standard Other (Position of Trust / Probity) check purpose labels:
    
    
    
  • Volunteer check purpose labels:
    

Submitting "batch invite" checks

These changes will also apply to the "batch invite" method.  

• When sending out your "batch invites", if you select 'standard' check you will need to also select a 'check category'. The options will be: 
  • Employment, for paid employment or paid contract work
  • Licence, for licence applications or accreditation
  • Other (Position of Trust / Probity), for any other purpose where the applicant needs to represent themselves as a fit and proper person, e.g. Board Members, Home Stay Hosts, etc. 
  

• When you download the 'batch invite template' you will see that both the column headings and examples have changed. The new column headings will be labelled: 
  • Role / Licence / Reason for Check
  • Place of Work / Issuing Authority
    
    
    
• When you upload your file, the check purpose fields will be reflected in the 'Applicant Details'table

• When the applicant completes their application, all relevant fields will be pre-filled

Submitting "invites" using our 'invitation link' feature

For customers who are using our "invitation link" feature, these check purpose changes will also apply. 

• When creating a new "invitation link" or editing an existing one, you will need to select a 'check type'
• If 'standard' is selected, you will need to select a 'check category'. The options will be: 
  • Employment, for paid employment or paid contract work
  • Licence, for licence applications or accreditation
  • Other (Position of Trust / Probity), for any other purpose where the applicant needs to represent themselves as a fit and proper person, e.g. Board Members, Home Stay Hosts, etc. 

• You will then have the option to pre-fill the applicant's check purpose, however, these fields have slightly changed
  
  • Firstly, you will no longer be required to indicate the applicant's level of contact with vulnerable groups. The police checking services have removed this requirement as it is no longer relevant when assessing which information is released on a police check certificate. 
  • Secondly, the "role" and "place of work" requirements have been separated into two fields. You can choose to pre-fill only one of these fields, both fields or neither field. 
  • You will notice that the check purpose headings will change depending on the check type and category selected. These dynamic labels will help ensure we are collecting the right information for each check type/category. See the relevant headings for each check type below.
    
    
    
    
• The 'Default Invitation Configuration' table will show the relevant check type, check category and the check purpose fields (if these have been pre-filled)

Changes to the application form

The check purpose changes will also be reflected on the application form. 

• If you have chosen to prefill the applicant's 'check purpose' this information will carry across to the application form
  
  
  
• When the applicant is completing the form these fields will be prefilled
  
• The applicant will then need to provide the 'State/Territory' and 'Location, Town or City'