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Create Batch Invited Police Check

  • Updated

Batch invites can be used when a business wants to send invites to multiple employees at once

Step 1

From the business portal home page, click New Check > Batch Invite Check

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Step 2

Next, you’ll need to select the:

  • Check Type (standard, volunteer)
  • If you select standard, you must select a Check Category (employment, licence, other/position of trust)
  • Payment Method (prepay, passpay)
    • Prepay: Business pays (by default the applicant will not have access to the certificate)
    • Passpay: Applicant pays (both the business and applicant will have access to the certificate)
  • Department (if departments have been set up)

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All checks submitted within the same batch have to have the same check type, check category, payment method and department. 

If you wish to submit checks with different check types, categories, payment methods or assigned to different departments you will need to submit them in separate batches. 

Step 3

Download the sample Excel spreadsheet and fill in the relevant fields. 

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You must provide:

  • The applicant’s surname
  • The applicant’s email address

You will have the option to provide:

  • The applicant given name
  • The applicant’s phone number
  • The applicant’s employee ID
  • The relevant purchase order number
  • The purpose for the police check (please see further details on what you’ll need to provide for the check purpose here)

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Please do not remove any columns from the spreadsheet. If any of the fields are not relevant you may leave them blank

Step 4

Upload your spreadsheet by clicking Browse > Upload.

The invites will be generated in an Applicant Details table below

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Click Send Invitation to send your police check “invites” to your applicants.

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